Our institution recently (generously/mercifully) provided the entire university access to Box.com, an unlimited online cloud storage solution. While many in our office were already pro subscribers of Dropbox or Office 365/OneDrive, the addition of an officially available solution for all faculty, staff, and students opened many, many opportunities—but brought a few challenges as well.
Some of the users we’ve worked with following the release were already familiar with cloud storage solutions, which also means they are well aware of the “data discipline” required when you have near limitless (or in our case, actually limitless) storage that can span across physical hardware setups and locations. However, some who were new to this, or just those who—let’s just say “have trouble with cleaning up” their files—needed a bit of a primer on data discipline and how to avoid the digital dumping ground.